Download the Minutes of the 2nd Executive Meeting, 2020
YEAR 2020
Minutes of the 2nd Executive Meeting 2020, AFOMP
Online Skype meeting
Date 15.07.2020
The 2nd AFOMP executive committee meeting in the year 2020 was held on 15 July, 2020 at 9:00 GMT through zoom virtually. Prof. Dr. Arun Chougule, President, AFOMP presided over the meeting. The following members participated in the virtual meeting:
| Name | Designation AFOMP | Status |
| Prof. Arun Chougule | President | Present |
| Prof. Eva Bezak | Vice President & Chair AHC | Present |
| Prof. Hasin Anupama Azhari | Secretary General | Present |
| Prof. Tae Suk | Past President | – |
| Prof. Kwan-Hoong Ng | Treasurer | – |
| Assoc. Prof. Dr. Chai Hong Yeong | Chair, PRC | Present |
| Dr. Xiance Jin | ETC, Chair | Present |
| Prof. Tomas Kron | Chair, Science Committee | Present |
| Dr. Hajime Monzen | Chair, Funding Committee | Present |
Agenda-01: Completion of Prof. Kiyonari Inamura oration award
Discussion:
10 May 2020 was the last date of submission for the nomination of Prof. Kiyonari Inamura oration award. Till date, we have received three nominations for the award as follows
- Prof K Y Cheung, Hong Kong: Approved by AFOMP EXCOM
- Prof. Yong Yin, China
- Prof. B. Paul Ravindran, India
Decision:
• Guidelines and unanimously recommended the Prof. Kiyonari Inamura memorial AFOMP oration 2020 to Prof KY Cheung.. AFOMP EXCOM has approved the awardee and on behalf of AFOMP, President has sent a congratulation letter to Prof. K Y Cheung.
Agenda-02: Completion of AFOMP Life time achievement award
Discussion:
AFOMP EXCOM has introduced the AFOMP lifetime achievement award on the occasion of 20 th Anniversary of AFOMP to be conferred during AOCMP 2020, at Phuket, Thailand. The guidelines and forms are prepared by AHC and AFOMP asked all the NMOs for sending us nominations for this award. Our AHC chair and its members had formulated criteria for selection. We have received seven renowned Medical physicists (MP) as a nominee from seven NMO’s of AFOMP as follows.
- Anchali Krisanachinda (Thailand)
- Masahiro Endo (Japan)
- W.H. Round (New Zealand)
- Ian Donald McLean (Australia)
- Deepak Dattatray Deshpande (India)
- Yimin Hu (China)
- Djarwani Soeharso Soejok (Indonesia)
It was really enthusiastic and well appreciated. The nominees are outstanding and contributed a lot to the MP education, profession, development, rules, and regulations in the national and international regions. It’s a huge task to select only one from this extraordinary pool of nominees for this award.
Decision:
• As per evaluation, among the seven nominations, the point difference of the two top nominees is only 0.25, which is very much within the uncertainty/ subjectivity of evaluation. One of them is Anchali Krisanachinda from Thailand who has got the highest score and another is Ian Donald McLean from Australia who has received the second-highest scorer close to first. This year AFOMP is celebrating its 20th anniversary, considering this we can recommend two awards to be fair in 2020. AFOMP EXCOM approved the recommendations of AHC on 9th June 2020.
Agenda-03: Announcement of Outstanding Medical Physicists from AFOMP Region Recognition Award: last date 15 July 2020
Discussion:
AFOMP also introduced the Outstanding Medical Physicists Recognition Award from AFOMP Region from AOCMP 2020. The last date of nominee form submission was 15 July 2020. Till date, 18 candidates from JSMP, MAMP, NAMP, SMPS, TMPS, AMPI have been received for this award. AFOMP EXCOM thinks more MP of this region need to be recognized, considering this, the nomination date has been extended.
Decision:
- The date will be extended until 25 July Saturday, 2020,
- The office bearers of NMO [including President, Secretary, and EXCOM members] are also eligible to be nominated if they fulfill other requirements. If the NMO President’s name is nominated, the Secretary of NMO can nominate and vice versa.
- Current members of the AFOMP AHC committee and the ExCom are eligible to be nominated.
- GS, AFOMP will circulate to all NMOs as well as individual NMOs regarding extended date of nomination with request to nominate as per criteria.
Agenda-04: Approval of Journal of Medical Physics, AMPI as the official Journal of AFOMP
Discussion: Till now there are two AFOMP recognized journals as follows:
- Physical & Engineering Sciences in Medicine.
- Radiological Physics and Technology
As the Biomedical Imaging and Interventional journal is now defunct.
In the meantime on 30 April, AMPI President emailed the AFOMP President to consider the AMPI journal (Journal of Medical Physics) as AFOMP recognized journal.
AMPI publishes a peer-reviewed quarterly journal (Journal of Medical Physics, JMP) from last many years (2006 onwards with Medknow, Wolters Kluwer) regularly. This journal is indexed with: DOAJ, EMBASE/ Excerpta Medica, Emerging Sources Citation Index (ESCI), Indian Science Abstracts, IndMed, PubMed Central, PubMed, Scimago Journal Ranking, SCOPUS, Web of Science. Further, JMP is registered with the abstracting partners: Baidu Scholar, CNKI (China National Knowledge Infrastructure), EBSCO Publishing’s Electronic Databases, Ex Libris – Primo Central, Google Scholar, Hinari, Infotrieve, National Science Library, ProQuest, TdNet, Wanfang Data. JMP is a real open-access journal for last 15 years and with effect from January 2020, the journal is globally open access including the PDF content
Decision:
Considering these AFOMP EXCOM has approved the request from the AMPI president and a certificate of approval has been issued to the AMPI also.
Agenda-05: Confirmation of contribution from JSMP, AMPI, ACPESM (1000USD each) for Best paper publish award for paper from JSMP, ACPESM and AFOMP journal
Discussion:
On the occasion of AFOMP 20 years of its establishment, AFOMP decided to start best paper published award from 2020. The papers will be selected from AFOMP recognized journal.
AHC committee chair has contacted the relevant society president for seeking the contribution of the awardees. Already AMPI, JSMP ACPESEM has confirmed to contribute USD 1000/- each as one time support for the award. AFOMP bank already received USD 1000 from JSMP, the others are in process.
Decision:
• Monitoring of the transfer of fund from AMPI and ACPESM
Agenda-06: Communication to the editors for selection 30 publications for a given calendar year from AFOMP journals (from Each Journal 10 publications)
Discussion:
It has been decided by AFOMP EXCOM that publications for a given preceding calendar year from AFOMP official journals will be selected for best paper published award. AHC Chair is in contact with the Editors of the AFOMP official journals.
Decision:
• AHC committee chair will communicate to the editors for the selection of the papers in a three-week time. Also, AHC will ensure with the editors that the paper will be on medical physics, not from BME.
Agenda-07: New expanded AHC committee
Discussion:
To provide AHC’s larger geographical representation: Australia, Indonesia, Japan, Malaysia, Nepal, and South Korea, the AHC committee has been extended with two members from JAPAN and KOREA.
AHC Chair has communicated them and They have kindly agreed to serve on the committee and to assist us with current activities.
Prof Hidetoshi Saitoh, from Tokyo Metropolitan University, Japan and Prof Youngish Han from the Department of Health Sciences and Technology, SAIHST, Sungkyunkwan University, Seoul, South Korea.
Decision:
• Two new members are included in AHC and AFOMP website is updated.
Agenda-08: JSMP request to co-host AOCMP 2020
Discussion:
On behalf of JSMP, JSMP President’ Prof. Shigekazu Fukuda has contacted President AFOMP and the Organizer of AOCMP-SEAFOMP2020 for JSMP to be Co-Sponsor the AOCMP-SEAFOMP2020 in Thailand where the following issues are requested.
If AFOMP accepts this collaboration, JSMP can support financially up to 1 million JPY.
And JSMP requested for
- JSMP session or symposia in AOCMP-SEAFOMP program.
- Incorporate 120th meeting of JSMP on the certificate of attendance and to the description of AOCMP2020.
- To consider both face-to-face meetings and virtual meetings in order to address the impact of COVID-19 around that time.
Decision:
AFOMP EXCOM accepted the request of JSMP and to revise the MOU of AOCMP2020 and also decided to request the organizer to reduce the registration fees if the meeting becomes virtual. Hajime proposed to request AOCMP organizer to extend the deadline of abstract submission. In case of virtual meeting it was decided to have virtual meeting of AFOMP council and the travel grants will not be applicable if AOCMP 2020 is run virtually.
Agenda-09: Two Mini symposiums from AFOMP EXCOM in AOCMP 2020
Discussion:
In the meantime, SC chair and AHC chair have applied to the organizer AOCMP 2020 for the arrangement of two mini symposiums in AOCMP 2020 on behalf of AFOMP. The duration of each mini-symposium is 90 minutes. Organizer, AOCMP 2020 has approved two mini symposiums.
Decision:
The speakers, title, duration of the following TWO mini-symposia are as follows
1. Proposed by Chair, SC: Tomas Kron
Topic: Medical Physics Practice and Science in Times of COVID
Speakers: 3
2. Proposed by Chair, AHC: Eva Bezak
Topic: Women in Medical Physics
Speakers : 4
Agenda-10: AFOMP Webinar and CPD by ACPESM
Discussion:
AFOMP EXCOM thanks to Jin Xiance, Chair, Education and Training Committee, AFOMP for preparing all the webinar programs; to Chai Hong Chair, Professional Relation Committee, AFOMP for access of CPD; to Tomas and Eva for fee exemption of the AFOMP webinars from ACPESM.
From 2nd July 2020 till December 2020, all the AFOMP webinars will be accredited and each webinar attendance will fetch each participant 02 credit points. Also, AFOMP will issue a certificate of attendance defining CME points.
Decision:
- AFOMP EXCOM would like to encourage young generations of every country of AFOMP,
- To encourage new leadership to come forward
- In 2021, the webinar program will be continued.
Agenda-11: Announcement of EOI for AOCMP 2022 (Last week of July)
Discussion:
The EOI document of AOCMP 2022 has been prepared.
Decision:
• EOI will be circulated in the last week of July and three weeks will be given for submission, 31 August 2020.
Agenda-12: Update of NMO Contact
Discussion:
GS AFOMP sent an email to each society to
• Send current details of president and secretary, terms, etc
• Also, to update their organizational information in the AFOMP website
Response received from SSMP, IAPM, CSMP, MAMP, HKAMP. President has discussed the total unresponsiveness of the Mongolian society. He requested Eva to contact with them, as Australia has some link to some Medical physicist, Mongolia.
Decision:
-An email will be resent to the other societies
-Eva will communicate to their known MP in Mongolia to reach Mongolia Society
Agenda-13: Miscellaneous: 13a Seeking for AFOMP Endorsement to the webinar program arranged by BMPS
Discussion:
BMPS Secretary made an application to AFOMP regarding AFOMP endorsement of BMPS monthly webinar. The AFOMP EXCOM has thoroughly discussed the matter and made the following decision
Decision:
- BMPS will be asked to provide full-year webinar program details to AFOMP
- ETC committee, AFOMP will assess their document and then ETC decision will be forwarded for the approval of AFOMP EXCOM
- BMPS webinar date should not conflict the AFOMP webinar
- It must be Free webinar
All the aforementioned decisions are approved unanimously. The meeting was ended with thanks to every member.
Prof. Arun Chougule
President, AFOMP
Prof. Hasin Anupama Azhari
Secretary General, AFOMP